LED Video Wall Tips for Conference Rooms

In nearly every conference or meeting, at least one participant joins remotely. It is essential to have a high-quality video conferencing setup to ensure clear communication and effective collaboration without any disruption. An LED video wall is an absolute necessity in such conferences. However, a business like yours doesn't host conferences every week or month. So, LED video wall rental in Las Vegas is a more practical and cost-effective option for you. The following tips will help you make an informed decision.

Conference Room Setup

LED video wall rental cost in Las Vegas depends on the size, resolution, brightness, pixel pitch, refresh rate, connectivity, and other technical features. First, to choose the right setup, assess the size, lighting, and seating arrangement of the available space. If the space is less than 20 feet long, you need an LED video wall with a resolution of 1080p and a pixel pitch of 1.5mm to 2.5mm. For a space longer than 20 feet, opt for a resolution of 4K and pixel pitch of 2.5mm to 4mm to ensure optimal visibility. 

The Right Screen Size

Ensure you have precise measurements of the installation area and the viewing distance to ensure optimal screen placement and visibility. If you are hosting the conference in a small space, install a 110-inch LED video wall. Bigger conference rooms require a 165-inch or larger display. Use the following formula to determine the ideal screen size:

Screen Width = Viewing Distance / 1.6

Optimal Brightness and Contrast

Whether it's a pitch deck, presentation, or product demonstration, your content must be clearly visible to all attendees. Natural light or other sources of light can cause glare on the screen. Make sure the brightness is between 500 and 800 nits to ensure clear visibility in a well-lit space. Opt for at least 1,000 nits if you get direct sunlight in the room. Adjust contrast to ensure that the text is readable, graphics are clear, and the video is sharp. 

Installation Method

The right mounting ensures space efficiency and optimal visibility. You have the following three mounting options: 

Freestanding

It is a flexible setup for temporary usage and ideal for LED video wall rental in Las Vegas.

Wall-Mounting

Opt for wall mounting if you want to save space. Wall mounting may be ideal for you, but it often requires permanent installation.

Curved Configurations

Choose a curved configuration for your space with wrap-around seating. This setup is perfect for immersive presentations. 

Seamless Connectivity

You will integrate the rented LED video wall with your existing systems. Depending on your system, make sure that the video wall supports the following: 

• USB-C, DisplayPort, or HDMI port for your laptop 

• AV-over-IP solution for centralized control if it is a multi-room setup 

• Wireless casting for screen sharing 

Maintenance Requirements 

LED video wall rental cost in Las Vegas also depends on the ongoing maintenance requirements. While LED video wall rental companies in Las Vegas handle maintenance, make sure you have proper ventilation for adequate airflow and to prevent overheating. Also, ensure you have a backup and stable power supply to prevent voltage fluctuations.

Renting vs. Buying

Most small and mid-sized businesses occasionally host conferences. LED video walls come with a high price tag, along with ongoing costs for cleaning, maintenance, storage, transportation, and repairs. Since you don’t need a permanent setup, renting is best. 

Content Optimization

Make sure your content is optimized for the video wall size and remains clear and engaging. Choose the right font and high-contrast color schemes for readability. Excessive use of animation effects can cause motion blur.